How Well Do You Manage Time?

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Introduction
We all need to plan in order to do maximum in minimum time. But, do we really manage time, not all of us. All those who manages their time well are good leaders as they have control over their day to day situations. Leadership Training can help individuals to manage their time effectively and be more productive.

 

Leadership Training Programs uses various aspects of time management, the awareness of which will help us plan our time effectively so that we can regulate our lives efficiently. With these aspects taken care of, we can focus on our goals and be a lot more productive than we ever imagined.

Are you able to manage all the aspects of time? Do you not waste even a single minute of your day?

This article is meant to help you understand the various facets of time management and the learning activity in the beginning of the following section will enable you to assess your own position with respect to time.

How good am I at managing my time?

This section will enable you to invest your time in activities that will help you in accomplishing your career and life goals. But before moving forward, let us assess how good you are at managing your time. Many of the successful Leadership Trainer suggest to use this tool to know how well one manage their time.

Learning activity 1: How well do you manage your time?

Instructions:

Please tick the choice that describes you the best. Remember that you need to answer as you really are and not as you want yourself to be. The first answer that comes to your mind is usually the right one.

Legend:
Not at all N
Rarely R
Sometimes S
Often O
Always A
# Questions N R S O A
1 Do you complete your high priority tasks before the low priority tasks?
2 Do you ask for extensions and/or finish your tasks at the last minute?
3 Do you set aside time to schedule and plan your activities every day?
4 Do you keep a track of the time you spend on various activities during the day?
5 Do you often find yourself handling interruptions rather than concentrating on your work?
6 Do you set goals to choose the tasks that you need to perform in a day?
7 Do you plan for contingencies and unexpected events as well?
8 Do you think about whether the tasks you are completing are of low, medium or high priority?
9 Do you decide to complete a new task on the basis of its importance?
10 Do you remain worried about commitments and deadlines?
11 Do you get distracted by different things when working on a critical assignment?
12 Do you take your work home to finish it after office hours?
13 Do you maintain a to-do list and prioritise your tasks?
14 Do you frequently verify the precedence of tasks with your boss?
15 Do you analyse if the output for a particular task is even worth spending time on it?

 

Scoring

Now let us look at how the scoring is done for the test. Award yourself points under the column that you ticked, as given in the table below. For example, if you ticked ‘O’ for the first statement, give yourself four points.

# Questions N R S O A
1 Do you complete your high priority tasks before the low priority tasks? 1 2 3 4 5
2 Do you ask for extensions and/or finish your tasks at the last minute? 5 4 3 2 1
3 Do you set aside time to schedule and plan your activities every day? 1 2 3 4 5
4 Do you keep a track of the time you spend on various activities during the day? 1 2 3 4 5
5 Do you often find yourself handling interruptions rather than concentrating on your work? 5 4 3 2 1
6 Do you set goals to choose the tasks that you need to perform in a day? 1 2 3 4 5
7 Do you plan for contingencies and unexpected events as well? 1 2 3 4 5
8 Do you think about whether the tasks that you are completing are of low, medium or high priority? 1 2 3 4 5
9 Do you decide to complete a new task on the basis of its importance? 1 2 3 4 5
10 Do you remain worried about commitments and deadlines? 5 4 3 2 1
11 Do you get distracted by different things when working on a critical assignment? 5 4 3 2 1
12 Do you take your work home to finish it after office hours? 5 4 3 2 1
13 Do you maintain a to-do list and prioritise your tasks? 1 2 3 4 5
14 Do you frequently verify precedence of tasks with your boss? 1 2 3 4 5
15 Do you analyse if the output for a particular task is even worth spending time on it? 1 2 3 4 5

 

Interpretation of the results

Once you have your scores, read the interpretation to see where you are in terms of time management, what areas are your strong points and which ones need improvement. But, don’t get worried if your score is low… get in touch with the Best Leadership Trainer who can guide you how to step up and improve your time management skills.

Score interpretation

Score Comment
46-75 Fantastic! You manage your time extremely well. But since we are human, there is always scope for improvement. So even if you got full marks in this test, this book will help you to stay on the right track.
31-45 You are generally good with managing your time; however, your scores will tell you the exact areas where you need to get better. But you certainly have the potential to learn the skill faster than others.
15-30 There is great scope for improvement. But the good news is that you have this book. If you begin today, you will be able to learn how to manage your time by the time you finish reading this book. So  do not waste a single moment and begin right away!

 

Having identified how well you manage your time, let us now understand the areas or aspects of time management that we tried to gauge through this test.

Set goals: (Questions 6, 10, 14, 15)

Like mentioned earlier, goal setting is the first major aspect of time management. To be in control of time and to increase your productivity, you need to set goals. The best ones are those that are SMART (Specific, Measurable, Achievable, Realistic, Time-bound). If you set your journey in the right direction, you will automatically figure out ways to reach the destination in the best possible way.

If you do not begin with an end in mind, it will be difficult to set priorities. The irony is that in order to “save” time, we neglect setting goals. So do not be this person who just pretends to save time; be the one who actually saves it.

Schedule effectively: (Questions 3, 7, 12)

Managing your time is about creating an effective schedule that helps you keep your focus on your goals and gets you closer to your long term goals every day.

We all want to live a stress free life, don’t we? But what do we do about it? Every day, I see students who leave their studies for the last minute and pick up their books just two days before the exam. This is not a good idea for so many reasons—it creates panic; what if you get visitors at home; this activity won’t help you learn anything and there will be no application in future. All  because of lack of a proper schedule. So even if you are a student, it is a good idea to start scheduling your to-do list to manage your time effectively.

Whether you are a housewife, a professional, a student or an entrepreneur, if you want to remain on the top of your game, you must enrol for the Leadership Training in India to learn begin scheduling right now.

Prioritise: (Questions 1, 4, 8, 9, 13, 14, 15)

Setting priorities is even more important than scheduling. Think about a journey. If you start in the wrong direction, no matter how efficiently you drive, you won’t reach the destination. Scheduling is like driving efficiently. But what will make you reach the right destination is prioritising.

Kabir, one of my coaching students, used to make a to-do list every day. He used to put the most important things at the end of the list because he feared them. He would then complete all unimportant and small things during the day. By the time he reached the important and ‘scary’ things, it would be time for him to go home.

I have come across many people like Kabir who make a to-do list. It is really helpful; but what makes it effective is if we prioritise. Dallin H Oaks saysDesires dictate our priorities, priorities shape our choices, and choices determine our actions.’ So it is the time for action now. Practice what you learn today and it will take you a long way.

Say “No” to procrastination: (Questions 2, 10, 12)

“Later!” “Not right now!” “Let me surf the internet!”

These kinds of statements lead to insurmountable pressure. We keep piling up small and easy, but important, tasks till they become urgent. And then we get into fire-fighting mode.

You can easily learn from the Top Leadership Trainer in India”. The first step they adopt to overcome procrastination is to recognize it. Drifting thoughts, fear of not being able to perform, seemingly daunting tasks and boredom are some of the reasons for procrastination. Take a look at your scores on questions number 2, 10 and 12 and check whether you procrastinate or not.

If the scores are high, keep doing what you are doing to fight procrastination. If they are low, start altering your life style and take one step at a time, to get rid of the habit.

It usually steps from fear of the unknown and fear of failing. If you get rid of the fear, procrastination will never bother you.

Managing Interruptions: (Questions 5, 9, 11, 12)

Let us assume that we set goals, scheduled, prioritize, beat procrastination and did everything to manage time. But there are so many interruptions during the day — unnecessary phone calls, status updates of a friend who just came back from a holiday, drop-in visitors, chit-chatting colleagues — the list is practically endless. Interruptions happen and cannot be stopped. But they can be managed and minimized. Your responses to questions 5, 9, 11 and 12 in the test will tell you how well you manage interruptions.

Thus, this article was a reflection on how to adopt the traits of Best Leadership Trainer in India on how well you manage your time. The interpretation of the results will help you reflect on areas in which you need to work hard and those where you need to polish up in order to manage your time well.

To keep yourself motivated like our Facebook Page Daily Motivation by Dr. Vivek Bindra and subscribe to our YouTube Channel for more Inspirational videos.

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