Increase Your Productivity & Time Management

0
1447
Time Management

Introduction

Conventional wisdom is, if you want to get more things done, you need more time. There are number of Corporate Training Programs designed to increase individual efficiency and effectiveness. It makes sense that an individual working for twelve to fourteen hours a day will be more successful in his or her personal and professional endeavors as compared to someone working for just six to seven hours. A student preparing for competitive examinations and studying for ten hours a day is surely more likely to get through than his friend who studies for just four to five hours.To put it simply, achieving more is directly proportionate to the number of hours put into the effort. Right? No. My dear friend, you do not need extra hours to become extraordinary. What you need is “effective planning and time management”, which are the central themes of this “Productivity and Time Management Series”. This article will help you think creatively on how you can plan so as to accomplish more in less time.

Time Management

Principle behind doing more in less time is the key of Time Management

As rightly said by one of the “Best Corporate Trainer in India” Mr. Vivek Bindra, today, we all have become part of the rat race in order to grow personally and professionally. We thrive on productivity and performance. But the problem is, many of us do not understand the principle behind doing more in less time. It is not about chaining yourself to your work station, putting in more hours at the office or staying up late at night to complete the task. It is about understanding the basics of how your brain and body functions.

Today, I will give you basic guidelines that will double your ability to do much more in less time.

Let us start with a short story.

Surabhi is a single mother who is often seen fire-fighting. She has a job, two kids to raise, a house to manage and a lot of other responsibilities. She does not have a social life, has financial burdens and constantly feels like her head will explode! She often wishes a day had thirty-six hours instead of twenty-four.

If you are anywhere like Surabhi, you too want a longer day, a day that has more than twenty-four hours. Let me start by asking you a few questions:

  •  What are the things you do on an average working day?
  •  What are the problems you faces when you run out of time?
  •  What are the outcomes of these problems?
  •  List five benefits of managing time for yourself.

The point here is, we all manage to spend the twenty-four hours there are in a day, but how many of us manage to get what we want out of them?

Time slips by and then we realize that there were so many important things that needed to be done but we could not do them, because there was no time…

Benefits of Time Management

According to statistics shared by Business Week, around 40% American adults sleep for less than seven hours a day. Around 60% gobble down food. Besides, people talk on phones on their way to work, answer emails during conference calls and generally multitask through the day. These mind-boggling statistics tell us only one thing we are racing against time.

Did you know?

The Health of Advisors Report suggests that 63% financial advisers who considered themselves poor in time management skills experienced health related issues like high blood pressure and sleep apnea.

Only one thing can take care of ALL these issues — Time Management.

Let us understand some of the benefits of time management:

  • It helps us achieve results
  • It improves the quality of our work
  • Improves our efficiency to work fast
  • It helps in lowering our stress levels
  • It improves overall health
  • It helps reduce the number of crises faced
  • Improves our work satisfaction
  • Improve the quality of our non-working life

So what if I tell you that this series of articles on “Productivity and Time Management” will help you get out those extra hours, earn those precious minutes in order to get important things done?

1. Doing more in less time

There are various tools and techniques used by “Best Corporate Trainer in India” that can help you to do more in less time. But to learn and implement them, I need a strong commitment from you to dedicate yourself completely to changing your attitude and habits, and making a sincere effort to manage your time.

It is only through strong will power that you can bring about a positive long term change in yourself. The good news is that there are ways to strengthen ones will. All you need to do is follow these three steps to change your mental state:

  • Get up early
  • Stay fit
  • Develop and focus on your “Big Five” and “Small Five” goals

If you are able to do these three simple things on a regular basis, your willpower will become stronger. We have to go one step at a time.

I am reminded of a fact here. If you put a frog in boiling water, it will jump out of it. But if you put a frog in cold water and gradually heat it and bring it to a boil, the frog will stay in it.

Similarly, if we try to bring about a drastic change, we will leave the habit in a jiffy. But if we try to bring a gradual change, it is more likely to be successful.

2. Get up early

  •  What time do you get up?
  •  How productive do you feel the entire day?
  •  How will getting up early help you in increasing your productivity and saving time?

Why should I get up early?

Getting up early has many advantages

  • What time do you get up?
  • You get extra hours in the day
  • You get more focus and clarity because you can plan your day ahead
  • Morning is the time you can spend with yourself and actually plan for self-improvement

How can I get up early?

Getting up early has many advantages

  • Put your alarm clock or phone away from the bed,the farther the better. It should be so far that you have to get up to switch it off.
  • Once you get out of the bed, go straight to freshen up. Brush your teeth, wash your face and then switch your alarm off.
  • Now, you are ready to start your day. Create a five-minute workout that suits you. Hop, jog, run on the spot or do stretches.
  • Get up at exactly the same time every day, including Saturdays and Sundays. The trick is to decide a comfortable time. If you are used to getting up at 10 am, please do not try to get up at 6 am on Day 1. Get up at 9 am the first day, 8.30 am the next, 7.30 am the day after, 6.30 am on the fourth day, and finally 6 am on the fifth. Once you hit the 6 am mark, start getting up at exactly 6 am every day irrespective of a Sunday or holiday.
  • Get a good night sleep. It is important to sleep well in order to get up early. It is difficult, or next to impossible, to remain fresh in the morning if you have not slept well at night.

Do you know?

Data from Harvard Medical School reveals that US companies are losing a whopping $63.2 billion per annum in decreased productivity due to sleep deprivation.

Exhausted employees feel less efficient and take more time even for simple activities like reading mails. They also become irritable and snap at the slightest trigger.

So begin today and reap the benefits of getting up early forever. There are number of “Corporate Training Programs in Delhi”that can help you to explore more ways to do more in less time.

3. Stay fit

What do you do to stay fit? What is the impact of your health on your productivity? How will your health help you save time? What will you do to remain fit?

I once read this somewhere and it stayed with me forever. “Exercise to be fit, not skinny; eat to nourish your body and always ignore the haters, the doubters and unhealthy examples that were once feeding you. You are worth more than you realize.” This has become my definition of staying fit, mentally and physically. Invest in yourself by attending “Corporate training programs” that will equip you with the healthy ways of being effective and efficient.

How can I stay healthy?

Staying healthy has more advantages than you and I can ever think of. Some of these are:

  • It increases productivity by leaps and bounds
  • Makes one feel physically powerful: Healthy people are stronger. They have more stamina and can work faster.
  • Makes one happier
  • The endorphin hormone released while exercising and healthy eating helps us stay happier.

Research shows that people who are overweight are less productive and take more time off work due to illness. This comes to twenty-two days of production loss per annum for the extremely obese. The annual healthcare cost of obesity in America is close to $240 billion.

Do you know?

Happiness at Work survey, 2012 suggests that happy people demonstrate the following 31% higher efficiency

  • 37% higher sales
  • Three times higher creativity

I have five mantras for you to get healthy and stay that way.

A. Eat healthy: As clichéd as it may sound, eating healthy is a must to staying healthy.

B. Exercise: We tend to underestimate the power of exercise. A thirty-minute workout, twice a day can create magic. Literally! You do not believe me? I challenge you to work out at the same time every day, twice a day. Exercise once before you start your day and again before lunch time in the office or in the evening when you come back home. Do this for twenty-one days, or better still, for sixty-six days, and see the magic for yourself. Employees who exercised before work or during lunch breaks were better able to handle the days demands. Their general attitude also improved. There are number of “Corporate Trainers” that can help you to stay healthy and fit through their “corporate training programs”.

Do you know?

According to the research done by Bristol University:

  • 72 per cent respondents reported that they managed their time better on days they exercised.
  •  79 per cent reported that their interpersonal skills had improved.
  •  74 per cent reported that they were better able to manage their workload.
  •  27 per cent said they were able to concentrate more on work
  •  41 per cent reported that they felt more motivated to work after a regular workout

C. Stay connected with happy and positive people: Jim Rohn rightly said “You are the average of the five people you spend the most time with.” Decide the five people you want to surround yourself with.

D. Develop a positive attitude: Read, indulge in activities that make you feel good, meditate, pray. Do things that will help you think positive. Change your value system. If you change your sanskar (values) and vichaar (thinking),you will automatically change your aachaar (habits and behavior).

E. Spend time with family and friends and do something for the community: To stay fit mentally, it is important to give and contribute.

Thus, health comes first. If you are healthy you can conquer the world. But if you are not, time will control you. So to control your time and to make the most of the time you have, you need to stay fit. Go and attend “Corporate Trainings” that will help you to develop and focus on your Big Five and Small Five goals: Invest in a notebook or a diary today. On the first page, write five big goals that you want to achieve in your life. From the next page onward, start writing five small goals every day that you can achieve the same day. It will not only keep you motivated, but will make you stay focused on your goal.

As said in the Bhagvad Gita (2.41):

“vyavasāy ātmikā buddhir
ekeha kuru-nandana
bahu-śākhāhyanantāś ca
buddhayo “vyavasāyinām”

This means: Those who are on this path are resolute in purpose, and their aim is one. O beloved child of the Kurus, the intelligence of those who are irresolute is many-branched.

This means that in everything that we do, we should remain resolute about our purpose. Our goal must be fixed and we must move unflinchingly towards achieving it.

When you know how to manage yourself, you gain control of your time.

Thus, doing more in less time is all about being organized through effective planning and time management.

This article was just the beginning of productivity and time management series. Reading more articles of this series will give you an insight into your current reality in terms of time management and will enlighten you about various factors that play a crucial role in managing time.

Watch following video having tips on Time Management!

You can unlock the secrets for breakthrough success by attending high power-packed programs of the “Best Corporate Trainer in India” Mr. Vivek Bindra.

To keep yourself motivated like our Facebook Page Daily Motivation by Dr. Vivek Bindra and subscribe to our YouTube Channel for more Inspirational videos.

LEAVE A REPLY

Please enter your comment!
Please enter your name here